You've done the work of preparing your online summit and now it's time to promote.
Especially if you're starting with a smaller audience, this can feel intimidating. You want to deliver for your speakers and hit the big goals you set. Where do you even start?
I'm happy to say that the success of a virtual summit does not rely on the size of your audience. To help, today we'll cover the basics of the 3 main pieces of promoting an online summit.
Let’s start with promoting your virtual summit to your own audience.
No audience? That's okay too! Just know that you'll still want to go through these steps, as getting your own promotional material ready makes future steps a whole lot easier.
There are two pieces that go into this: your email list and your main social media channels.
I’ve heard some people say that your existing email list doesn’t really matter when it comes to a virtual summit because you already have them on your list.
That is SO not the case in my opinion or my experience!
It's important to leverage your email list for a few reasons:
We talked with Elli Runkles about boosting virtual summit signups through your email sequence. She had a simplified strategy that will get you started, but we'll cover mine as well.
First, it's important for you to know that I frequently communicate with my email subscribers. I don't fall off the face of the earth for months and suddenly pop back up asking them to attend a summit I'm hosting.
As of right now, I'm sending that email list high-quality, actionable content on a weekly basis. In the past, I've done bi-weekly newsletters, which also works just fine.
While the content I send doesn't always relate to my summit topic, I get much more strategic in the two months leading up to my summit. All the content I send is centered around my summit's goal, which primes my audience and makes them start thinking about what’s possible.
About a month out from the summit, I start adding a PS to my emails or work it into the copy naturally, letting subscribers know that something big is coming and to watch out for the announcement on a certain date. I also let them know to watch out for behind the scenes looks on Instagram.
Once registration opens, I only send summit-specific content.
On Day 1, subscribers get an email with the sole purpose of announcing them summit. I include both a link to the sales page and a link they can click to have a ticket automatically added to their account. When they click that link, it brings them to the regular thank you page with the fast action offer for the all-access pass. It keeps it nice and simple and prevents them from having to enter their details again.
After that, I send a sequence of emails that continue until the summit starts. Some are pure pitch emails, while others are value-add with links to learn more about the summit mixed in.
Have 2.5 to 3 week promotion period, where you’re sending at least two emails a week. A little bit of pitch, a little bit of value-add, and all kinds of directions to get existing subscribers to want to sign up for your event.
Once you have your emails written, you can modify the content for your main social media channels. Focus on a maximum of 3 platforms - the ones where you already get the most engagement.
Take your emails, make slight edits and pair them down to fit in social media captions, and use those as your posts. Easy!
The same goes for any live video platforms you use. If I send a value-add email a certain day, I’ll pull that email up and use it as my script or outline for a Facebook live.
I encourage you to also give behind the scenes looks of what you’re working on, in addition to repurposing emails. This can be done naturally on social media and really increase your results. People love that kind of stuff and you’ll get so much engagement from it.
And last, use your social media platforms to show off your speakers. A couple of my favorite strategies include:
Overall, it’s a mix of adding value, pitching, and giving behind the scenes looks regardless of what platforms you use. Giving that nice mix will catch the attention of all kinds of people.
As important as it is to promote your summit to your own audience, your speakers and affiliates are even more important because this is where all of your growth really comes from.
You need to provide them with everything they need to share and give them the encouragement to do so. The most important material to provide includes:
The good news is that if you've got your own promotional material ready to go that this step is nice and easy.
Grab your own emails and social media posts, make some tweaks so they can add their own spin and include what they're speaking on. From there, your swipe copy is ready to go!
The graphics you plan to use to promote on your own social media accounts can also be shared with your speakers.
I also encourage you to offer to do some promotion for your speakers and affiliates. You could be a guest on their podcast, do a Facebook live in their group, take over their Instagram stories, or even write a custom newsletter just for them.
Paid advertising is the last thing we'll cover and is totally optional. If it’s not in your budget or you don’t have experience running ads, don’t feel like you have to do it.
But if you know your way around Ads Manager, it's totally worth doing.
The first type of ads I like to run are to the registration page. I recommend running these ads both to your warm audience as well as lookalike audiences.
Second, if you have at least 1000ish people who have signed up without purchasing your all-access pass, retarget those people with ads straight to the all-access pass sales page.
Check out more info about growing your summit through Facebook ads in this podcast episode with Tony Rulli.
Most importantly, I want you to go in with a plan for your virtual summit promotion.
To start, outline what your email strategy will look like. That will get you off to a strong start and you can repurpose that content for social media, speakers, affiliates, and even paid ads.
Learn how much time to set aside for planning and launching your profitable, stress-free online summit and use my calculator to set the due dates for you.